Data trapped in documents
Shipment and invoice data is trapped in vendor PDFs, spreadsheets, and email chains.
Who we serve · Distribution & supply chain
AI process transformation for distribution, logistics & retail supply chain
Shipment, invoice, vendor and product processes that move faster and stay in control across vendors, warehouses and destinations.
For whom
Distributors, logistics operators and retail supply-chain teams managing many vendors, product records and destinations — where critical data lives in shipment documents, vendor invoices and email threads.
Typically: COO, VP of Operations, CFO
Symptoms
What we hear most often
Manual checks that do not scale
High vendor and SKU volume makes manual product and compliance validation expensive and error-prone — and slows shipments.
No consolidated view
Leaders lack a consolidated view of what is ready to ship, what is blocked, and why.
What changes
What the rebuilt process looks like
Shipment and invoice intake
Replace shared-inbox PDFs and re-keying with AI-assisted extraction, validation, and a centralized record for every shipment.
Master data and compliance validation
Automate daily checks for missing product records or compliance codes and route exceptions to the right owner.
Exception and readiness reporting
Give leadership a daily, consolidated view of missing data, exceptions, and shipment readiness across the operation.
Relevant experience
Built and delivered for an international distribution operator — six or seven people down to two or three, days down to about thirty minutes.
Read the story →Related process patterns
The patterns we rebuild most in this sector
Questions
What leaders in distribution & supply chain ask us
Our vendors all send different formats. Can this work?
Yes. The process uses vendor-specific and default extraction models plus exception handling, so new formats are flagged for review instead of breaking the flow.
Will this integrate with SAP or our ERP?
It is designed to. Structured data, daily master-data imports and validation against your product and compliance records are part of the build.
Do warehouse and destination teams need to learn a new tool?
They get one governed record and a clear status view instead of spreadsheets and email. The goal is less to chase, not another system to babysit.
Have a process that is slow, expensive or hard to audit?
Tell us about it in 30 minutes. You will leave with three places to look and an honest view of whether AI belongs there.